Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
Finance
Date Revised
06/26/2017
Department
Finance
Primary Purpose
Under general supervision, perform bookkeeping, maintain district financial records, and train campus and department secretaries and accounting clerks.
Education Certification

High school diploma or GED

Special Knowledge/Skills

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience

One (1) year experience or college course work in accounting-related subjects

Major Responsibilities and Duties

Accounting

  • Receive and process timely all expense transfers, sub ledger corrections and departmental billings.  Verify all expense transfers, sub ledger corrections and departmental billings to ensure completeness and accuracy prior to payment.
  • Support campus and department based bookkeeping personnel to accurately, effectively and efficiently complete their bookkeeping assignments.
  • Maintain complete and systematic records of assigned district financial transactions.
  • Verify and record details of financial transactions in appropriate journals and subsidiary ledgers.
  • Balance general ledger and subsidiary accounts by reconciling entries.
  • Examine general ledger and subsidiary ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
  • Compute and record cash receipt summaries.
  • Transfer funds between accounts as directed by supervisor.
  • Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Oversee and conduct one-on-one and group trainings.

 Other

  • Maintain confidentiality.

 Supervisory Responsibilities:

  •  None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Posture
Occasional bending/stooping, pushing/pulling, and twisting
Motion
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting
Occasional light lifting and carrying (less than 15 pounds)
Environment
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress