Job Category
Exemption Status/Test
Non Exempt
Reports To
Accountant - Payroll
Date Revised
Primary Purpose
Under general supervision, perform bookkeeping and maintain district financial records related to payroll costing, expenditures and liabilities.
Education Certification

High school diploma or GED

Special Knowledge/Skills

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience with Oracle 12 financials applications


One (1) year experience or college course work in accounting-related subjects

Major Responsibilities and Duties


  • Maintain complete and systematic records of assigned district financial transactions related to payroll costing, expenditures and liabilities.
  • Verify and record details of financial transactions in appropriate journals and subsidiary ledgers.
  • Balance general ledger and subsidiary accounts by reconciling entries.
  • Examine assigned general ledger and subsidiary accounts by reconciling entries.
  • Process expense transfers and AP zero invoices for requested costing changes as directed by supervisor.
  • Assist with preparation of financial statements, income statements and cost reports to reflect financial condition of district.
  • Process and verify job requisitions and enter employee costing.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Reconcile payroll liability accounts.


  • Maintain confidentiality.

Supervisory Responsibilities:

  •   None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress