Job Category
Exemption Status/Test
Non Exempt
Reports To
Assistant Director of Finance
Date Revised
Primary Purpose
Direct and manage the accounts payable activities of the district. Ensure compliance with applicable state laws and regulations.
Education Certification

High school diploma or GED

Special Knowledge/Skills

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines


Four (4) years accounts payable related experience at clerical level

Major Responsibilities and Duties

Accounts Payable

  • Oversee the daily operation of the accounts payable department.
  • Develop and implement procedures to ensure timely and accurate processing of all accounts payable.
  • Ensue that accurate records of accounts owed are maintained and monitor account balances on an ongoing basis.
  • Submits appropriate files to the bank for each check or electronic payment run.
  • Maintain vendor files.
  • Records wire transfers in accounts payable module.
  • Review and authorize payment of invoices, check requests, travel advances and expense reports.
  • Conduct periodic checks of department payables, including travel advances, expense reports and check requests.
  • Manages 10999 files along with the yearly distribution and electronic submission to the IRS.

Personnel Management

  • Select, train, evaluate, and supervise accounts payable staff and make sound recommendations relative to assignment, transfer, retention, discipline, and dismissal.
  • Evaluate job performance of employees to ensure effectiveness.


  • Work with administrators, principals, directors, and staff regarding accounts payable issues.
  • Work with vendors regarding accounts payable issues.
  • Compile, maintain, and file all reports, records, and other documents required, including auditable records.

 Supervisory Responsibilities:

  •  Supervise, evaluate, and recommend the hiring and firing of accounts payable clerk(s).
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress