Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
Coordinator, Maintenance Business Operations
Date Revised
04/14/2016
Department
Facility Leasing - Maintenance
Primary Purpose
To assist in the routine activities for Facility and Maintenance Leasing, and provide administrative support to the Maintenance Business Coordinator and Director of Maintenance.
Education Certification

High School Diploma or GED

Special Knowledge/Skills

Strong computer skills required

Proficient in MS Office software preferred

Oracle software application knowledge preferred

Kronos experience preferred

Bilingual preferred

Must possess strong organizational skills

Must possess good written and verbal communication skills

Experience

Minimum three (3) years’ experience

Major Responsibilities and Duties
  • Organize and manage routine work activities for the Maintenance and Facility lasing department.
  • Maintain appointments for the immediate supervisor, follow-up on appointments, meeting, conferences, workshops, etc.
  • Prepare, proof, process, and retain copies of office correspondence and other work documents according to established standards while maintaining an office filing system.
  • Assist in the preparation and maintenance of office budgets and amendments, track purchase orders, and track all communications in FS Direct.
  • Keep the immediate supervisor abreast of project progress.
  • Generate document/reports and maintains a proficiency in Oracle, MS Office and CMMS FS Direct software.
  • Schedule event and reservations for all Garland ISD facilities.
  • Process disbursement and reimbursements check for deposits and refunds.
  • Maintain accurate payroll records and Supplemental Pay Sources activity for bi-weekly, monthly and contracted services Transmittals.  Process and pay invoices.
  • Execute and process leasing contract agreements.
  • FS Direct administrator providing training and support for new and current users.
  • Respond to general Facility and Leasing questions for all contacts, district staff, agencies and the community, providing answers and/or directing the contact to the appropriate department or person.
  • Answer all calls, make copies, and assist department staff in the completion of department projects.
  • Act as a liaison between school event coordinator for Academic, Public and Athletic leasing event and scheduling of facilities district wide.
  • Perform all other tasks and duties as assigned.

 Supervisory Responsibilities:

  •  None.
Tools/Equipment Used
Standard office equipment including computer and peripherals
Posture
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting and reaching
Motion
Frequent walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting
Occasional light lifting and carrying (less than 15 pounds)
Environment
Exposure to normal indoor air quality issues; exposure to typical office noise
Mental Demands
Work with frequent interruptions; maintain emotional control under stress