Job Category
Exemption Status/Test
Non Exempt
Reports To
Assistant Superintendent to Human Resources
Date Revised
Human Resources
Primary Purpose

Under moderate supervision organize and manage screening and interviews for district assigned administrative and other staff position(s). Provide clerical support to department head and other staff members

Education Certification

High school diploma or GED-advanced education/training desired

Certified Education Office Professional (C.E.O.P.) preferred or willingness to obtain CEOP certification

Special Knowledge/Skills

Strong computer knowledge required in MS office, Google Drive, Outlook, and Oracle

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor(s) or the department

Ability to multi-task numerous complex administrative activities

Effective communication and interpersonal skills

    Must be flexible and adaptable under pressure

    Must be able to handle heavy workload in fast-paced office with critical deadlines

    Must exhibit initiative in performing routine office functions

    Must be able to positively represent school district


3 year’s secretarial experience

Major Responsibilities and Duties
  1. Handle all application records for assigned administrative and other staff position(s) 
  2. Initiate and maintain all records/forms for certification for administrative appointments
  3. Maintain and review all transcripts, service records, and other required personnel records and forms on assigned applicants 
  4. Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
  5. Compile, maintain, and file all reports, records, and other documents as required.
  6. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
  7. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
  8. Maintain a schedule of screening and interview dates.
  9. Maintain confidentiality of information.
  10. Other duties as assigned

Supervisory Responsibilities:


Tools/Equipment Used

Standard office equipment including personal computer and peripherals


Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching


Occasional light lifting and carrying (less than 15 pounds)


May work prolonged or irregular hours; occasional districtwide travel

Mental Demands

Work with frequent interruptions; maintain emotional control under stress