Job Category
Exemption Status/Test
Non Exempt
Reports To
Date Revised
Assigned Campus
Primary Purpose
Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Education Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines


Two (2) years data entry experience

Clerical experience

Major Responsibilities and Duties

Records and Reports

  • Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
  • Maintain student records and process requests for student information and transcripts.  Process new student records, including requesting transcripts and records form other schools.
  • Assist parents, student, and faculty with questions regarding student attendance.
  • Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
  • Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.


  • Assist in campus office as needed.
  • Maintain confidentiality.
  • Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

  •  None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress