Job Category
Exemption Status/Test
Reports To
Executive Director of Finance
Date Revised
Payroll and Benefits
Primary Purpose

To direct and manage the payroll and benefits functions of the district accurately and efficiently.

Education Certification

Bachelors’ degree from an accredited university in a related field or minimum of ten years of payroll/employee benefits experience at a high level of responsibility

TASBO Certification preferred

Special Knowledge/Skills

Ability to work in a high volume position

Knowledge of local, state, and federal requirements relating to payroll and benefits issues and reporting

Knowledge of payroll accounting and auditing principles

Knowledge of employee benefits and payroll computer applications, including Oracle and Third Party systems

Effective communication and interpersonal skills

Proficiency skills in keyboarding and file maintenance

Ability to work with numbers in an accurate and rapid manner

Ability to use software to develop spreadsheets databases and do word processing

Ability to supervise personnel


Minimum of five (5) years of supervisory experience

TRS Reporting experience preferred

Texas school district payroll experience preferred  


Major Responsibilities and Duties


  • Direct and control payroll preparation and production, including regular, special, and supplemental payrolls.  Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.
  • Develop and implement payroll procedures to ensure timely payroll processing and the applicable payment of all payroll deductions, including IRS levies, Bankruptcy judgments, and Child Support and Student Loan garnishments.
  • Ensure accuracy of payroll data input and calculations.
  • Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits and insurance.
  • Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems and participate in developing, implementing, and testing procedures.
  • Process and resolve direct deposit and other banking interactions.


  • Direct and manage annual enrollment period.
  • Reconcile and approve premium payments to TPA.
  • Manage 403b and 457 processing, reporting, and data transfer for all payrolls.
  • Resolve eligibility, claims, and administration issues with TPA and TRS-ActiveCare.
  • Responsible for the collection and deposit of all premium payments made directly to GISD.

Personnel Management

  • Select, train, evaluate, supervise payroll and benefits staff and make recommendations relative to assignment, retention, discipline, and dismissal.


  • Interface with administrators, principals, directors, and staff regarding payroll-related issues.  Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll.
  • Work cooperatively with Human Resources and Business Services to process hiring, leave, terminations, and other employment-related issues.
  • Compile, maintain, and file all reports, records, and other documents required, including auditable records.
  • Other duties as assigned.

Supervisory Responsibilities:

  •             Supervise, evaluate, and recommend the hiring and firing of Payroll and Benefits Office Staff.
Tools/Equipment Used

Standard office equipment including personal computer and peripherals


Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching


Occasional light lifting and carrying (less than 15 pounds)


 Working irregular hours; occasional prolonged hours

Mental Demands

Work with frequent interruptions; maintain emotional control under stress