Job Category
Exemption Status/Test
Non Exempt
Reports To
Assistant Director of Finance
Date Revised
Primary Purpose
Under general supervision, perform bookkeeping and maintain district financial records.
Education Certification

High school diploma or GED

Advanced accounting education/training

Special Knowledge/Skills

Bookkeeping experience

Highly effective communication skills and ability to deal with staff and public in a positive manner

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Proficient in Microsoft office products (Excel, Word, Outlook)


Three (3) years of experience or college work in accounting-related subjects

Major Responsibilities and Duties

 Accounting and Bookkeeping

  • Receive and process timely all expense transfers, sub ledger corrections and departmental billings.
  • Verify all expense transfers, sub ledger corrections and departmental billings to ensure completeness and accuracy prior to payment.
  • Maintain budget book and monthly billing for all School Resource Officers, including overtime compensation.
  • Work with Student Services, Athletics, campuses and other departments requiring SRO’s to keep accurate records of SRO’s working at each event.
  • Work with campuses and departments to provide financial training and serve as a liaison to the Business Office.

Records and Reports

  • Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district.
  • Prepare and provide notices, receipts or documentation as needed.
  • Ensure appropriate and complete documentation for records and reports is received in a timely manner.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Other duties as assigned.

Supervisory Responsibilities:

  •   None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress