Job Category
Exemption Status/Test
Reports To
Grants Administrator
Date Revised
Division of Academics
Primary Purpose

The position is responsible for securing new funding opportunities through the development of proposals and grant applications, which support the District’s mission and strategic plan. The position will locate appropriate grants for ongoing, current or future projects and present this information to appropriate administration. This includes, but is not limited to, researching, identifying, developing, recommending, monitoring, and responding to public and private grant opportunities.

Education Certification
  • Bachelor’s Degree in related field
Special Knowledge/Skills
  • Knowledge of grant writing and application process
  • Ability to follow oral and written direction of a technical nature
  • Ability to work independently under minimal guidance and supervision
  • Strong ability to collect, organize, analyze and interpret budget information, provide budgetary projections and prepare accurate reports
  • Superior written and verbal communication skills
  • Strong organizational, communication, leadership, public relations, and interpersonal skills
  • Ability to establish and maintain effective working relationships with teachers, school administrators, and district staff
  • Ability to function as a member of a high-performing team
  • Ability to work well with a diverse population
  • Minimum of two (2) years grant-writing experience, with emphasis on federal and state educational grant writing preferred
Major Responsibilities and Duties
  1. Conduct research to identify new public and private funding opportunities and program areas to match district priorities; analyze sources to determine possible funding for specific projects and programs.
  2. Work with multiple departments in the district to identify funding gaps and needs that could be satisfied with grant funding.
  3. Gather information from appropriate departments to ensure conceptual understanding of a program for which funding is sought.
  4. Locate appropriate grants for ongoing, current or future projects while working collaboratively with multiple departments and key leaders in the district.
  5. Research, recommend and write proposals and funding applications as directed.
  6. Write reports as required by local, state and federal government, foundations, and other funding/granting agencies.
  7. Maintain grant information in the appropriate database(s).
  8. Complies with all grant reporting deadlines as required by grant organizations.
  9. Maintain timelines for proposals and report back to funding sources in an accurate and timely manner.
  10. Monitor progress of funded proposals to ensure procedures are being followed.
  11. Present grant findings and options to district leaders and department supervisors.
  12. Ensure compliance with School Board policies and procedures regarding grants.
  13. Model nondiscriminatory practices in all activities.


Policy, Reports, and Law

  1. Implement the policies established by federal and state law, State Board of Education rule, and local board policy.
  2. Compile, maintain, and file all reports, records, and other documents as required.


Additional Responsibilities

  1. Articulate the district’s mission, instructional philosophy, and academic success programming to the community and solicit its support in realizing district’s mission and goals.
  2. Use effective communication skills to present information accurately and clearly.
  3. Demonstrate awareness of district-community needs and initiate activities to meet those needs.
  4. Communicate to district staff, parents, students, and community members in a manner that conveys respect, concern, and high expectations.
  5. Establish and maintain a professional relationship and open communication with principals, teachers, staff, parents, and community members.
  6. Foster rapport between the district and the community through positive involvement in civic activities.
  7. Pursue professional development through reading, attending conference, and being involved with related agencies and organizations.
  8. Perform all other related duties as assigned by appropriate administrators.
  9. Other duties as assigned. 


Supervisory Responsibilities:


Tools/Equipment Used

Standard office equipment including personal computer and peripherals


Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting


Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching


Occasional light lifting and carrying (less than 15 pounds)


Frequent districtwide travel; routine statewide travel; some late hours

Mental Demands

Work with frequent interruptions, coordinate multiple tasks simultaneously; maintain emotional control under stress