Job Category
Exemption Status/Test
Exempt/Administrator (Administrative)
Reports To
Assistant Superintendent
Date Revised
Curriculum and Instruction
Primary Purpose
Develop, plan, direct and supervise grant projects. Manages the grant application and management process including: identification of new funding sources, development of funding resources for existing and proposed programs and/or services, assisting with budgets, collaborating on grant applications with various District units and community organizations, and processing, monitoring and coordinating required report evaluations/requirements on existing grants.
Education Certification

Master’s degree (Doctorate degree preferred)

Valid Texas Teacher Certification

Valid Texas Administrator Certification or equivalent certification

Special Knowledge/Skills

Knowledge of grant management and partnership development

Knowledge of state and federal laws that impact grant funding

Knowledge of the grant application process

Ability to implement policy and procedures

Demonstrated ability to multi-task and support multiple grant making functions simultaneously while exhibiting excellent time management skills; ability to meet deadlines

Strong organizational, communication, leadership, public relations, and interpersonal skills

Ability to perform in cross-functional team approach and job responsibilities

Ability to communicate with teachers, educational leaders, school trustees, parents, and community leaders

Experience with basic financial management skills including developing and monitoring budgets and financial reporting

Ability to function as a member of a high-performing team

Ability to work well with a diverse population


Minimum five (5) years grant writing experience, preferably in an educational setting

Previous supervisory experience

Major Responsibilities and Duties

Project Management

  • Oversee the implementation and expenditures of competitive grant awards.
  • Guides and facilitates faculty and staff in the development and preparation of proposals, to include budget documentation, and interpretation of funding requirements.
  • Create and maintain required reporting to funding sources on the status of projects and the appropriation and use of funds.
  • Recommend policies and procedures to support the grant development program.
  • Assist campuses and central departments with the development and proper processing/approval of grant applications.
  • Assist and provide training to campuses and central departments with the implementation of grant awards.
  • Oversee the research and interpretation of state, federal, corporate, and foundation funding opportunities that are relevant to the educational needs of the district.
  • Oversee the writing and submission of grant proposals
  • Coordinate with the Business Office the preparation of drawdown requests and final reports for special revenue funds.
  • Ensure the accurate and timely reporting of all special revenue funds per grantor’s policies and procedures.
  • Develop and administer the departmental budget.

Policy, Reports, and Law

  • Implement the policies established by federal and state law, State Board of Education rule, and local board policy.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Monitor state and federal legislative processes for potential impact on academic success programming, including credit and cycle recovery, and SSI.

Additional Responsibilities

  • Articulate the districts mission, instructional philosophy, and academic success programming to the community and solicit its support in realizing district’s mission and goals.
  • Use effective communication skills to present information accurately and clearly.
  • Demonstrate awareness of district-community needs and initiate activities to meet those needs.
  • Communicate to district staff, parents, students, and community members in a manner that conveys respect, concern, and high expectations.
  • Establish and maintain a professional relationship and open communication with principals, teachers, staff, parents, and community members.
  • Foster rapport between the district and the community through positive involvement in civic activities.
  • Pursue professional development through reading, attending conference and being involved with related agencies and organizations.
  • Perform all other duties as assigned.

Supervisory Responsibilities:

  • Facilitator, secretary and others as assigned.
Tools/Equipment Used
Standard office equipment such as personal computers and peripherals
Prolonged sitting, occasional bending/stooping, pushing, pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
Frequent district-wide travel; routine statewide travel; some late hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress; coordinate multiple tasks simultaneously