Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
BE/ESL Nurse Coordinator/BE/ESL Director
Date Revised
05/27/2015
Department
BE/ESL Department - BE/ESL Clinic
Primary Purpose
Under moderate supervision, organize and manage the routine work activities of the BE/ESL Clinic and provide clerical support to a BE/ESL Nurse Coordinator, social worker and other staff members.
Education Certification

High school diploma or GED

Valid TEA Certification

Special Knowledge/Skills

Proficient skills in keyboarding, data entry, work processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication, and interpersonal skills

Experience

Two years secretarial experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

  • Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
  • Compile, maintain, and file all reports, records, and other documents as required.

Accounting

  • Perform routine bookkeeping tasks and maintain department budget records.  Prepare and process department purchase orders and payment authorizations.
  • Order and maintain inventory of office supplies and program equipment.
  • Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

  • Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
  • Maintain a schedule of appointments for department staff.
  • Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
  • Receive, sort, and distribute mail and other documents to department staff.
  • Maintain confidentiality of information.

Supervisory Responsibilities

  • Under supervision of BE/ESL Nurse Coordinator supervises Paraprofessional clinic staff and temporary staff.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Posture
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion
Repetitive hand motions including frequent keyboarding and use of mouse, occasional reaching
Lifting
Occasional light lifting and carrying (less than 15 pounds)
Environment
May work prolonged or irregular hours; occasional district wide travel
Mental Demands
Work with frequent interruptions; maintain emotional control under stress