Job Category
Exemption Status/Test
Non Exempt
Reports To
Office Manager
Date Revised
Primary Purpose

Compile and prepare bi-weekly payroll for the Transportation Department, including related reports and payments. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to procedures and regulations.

Education Certification


High school diploma or GED

Special Knowledge/Skills

Knowledge of time keeping and payroll record administration

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Proficiency in accurate keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Ability to receive and give written and verbal instructions effectively

Ability to read and understand documents, including policies and procedures manuals

Effective organizational, communication, and interpersonal skills

Ability to adhere to tight deadlines and payroll schedules



Minimum of five (5) years’ experience as human resources or payroll clerk or assistant

Strong organizational ability and detail oriented


Kronos Timekeeping

Oracle Payroll

Payroll clerical experience

Major Responsibilities and Duties
  • Prepare accurate transportation payroll for distribution to employees following established procedures.
  • Maintain department payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
  • Send required documentation to appropriate personnel such as salary changes, termination, and new employee information.
  • Record all hourly and part-time employee absences.
  • Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, tax records, and leave of absence forms.
  • Display professionalism with all GISD staff.
  • Approach problem solving tactfully with directness and integrity.
  • Respond to suggestions for improvement in a positive manner.
  • Display self-control and tact.
  • Is punctual.
  • Show initiative in assuming responsibility for routine office duties.
  • Maintain professional appearance.
  • Is mentally alert and physically able to perform job functions.
  • Display effective telephone and personal communication skills.
  • Exerts a positive influence and works in harmony with associates.
  • Work cooperatively with human resource department, Kronos department and payroll department to ensure accuracy of information reported. Resolve payroll problems and inquiries.
  • Respond to requests from financial institutions regarding verification of employment.
  • Demonstrate an interest in acquiring new skills and knowledge.
  • Seek professional growth through continuing education and staff development.
  • Perform other duties as assigned.

Supervisory Responsibilities:

  • None.
Tools/Equipment Used

Standard office equipment such as personal computers and peripherals


Prolonged sitting, occasional bending/stooping, pushing, pulling, and twisting


Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching


Occasional light lifting and carrying (less than 15 pounds)


Working irregular hours; occasional prolonged hours

Mental Demands

Work with frequent interruptions; maintain emotional control under stress; maintain confidentiality