Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
Purchasing Supervisor
Date Revised
05/01/2015
Department
Business Services
Primary Purpose
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.
Education Certification

High school diploma or GED

Special Knowledge/Skills

Knowledge of Oracle Business Suite

Ability to work with numbers in an accurate and rapid manner

Ability to analyze and organize a complex filing system of bid-related documentation

Proficient in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Effective organizational, communication, and interpersonal skills

Experience

Three (3) years clerical and accounting experience  

Major Responsibilities and Duties

Purchasing

  • Approve purchase orders as directed and in accordance with established procedures.
  • Assist staff in preparing purchase requisitions and expediting purchase orders.
  • Provide customer support to supplier navigating Oracle E-Commerce modules.
  • Contact vendors to check on supply and equipment purchase orders and other issues as directed.
  • Detect and resolve problems with incorrect orders, invoices, and shipments.

Clerical

  • Prepare and maintain vendor database and bidder lists.
  • Prepare correspondence, forms, manuals, reports, and purchase orders using personal computer.
  • Compile, maintain, and file all reports, and other documents as required.

Supervisory Responsibilities:

  •   None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Posture
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting
Occasional light lifting and carrying (less than 15 pounds)
Environment
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress