Job Category
Exemption Status/Test
Non Exempt
Reports To
Maintenance Business Operations Coordinator
Date Revised
Primary Purpose
Handles administrative tasks in the maintenance office including but not limited to entering requisitions, warehouse orders, reconciling P-Cards, filing and maintaining vendor files.
Education Certification

High School Diploma or GED

Special Knowledge/Skills

Strong computer skills required

Proficient in MS Office software preferred

Oracle software application knowledge preferred

Must possess strong organizational skills

Accounting knowledge preferred

Must possess good written and verbal communication skills

Willingness to perform other duties as assigned


Minimum three (3) years’ experience preferred

Major Responsibilities and Duties
  • Enter requisitions for material needs.
  • Process invoices, check requests.
  • Complete warehouse orders for items stocked at GISD.
  • Maintain accurate vendor files and bid records.
  • Reconcile P-Cards for each of the maintenance employees.
  • Order and maintain general office supplies and maintain copiers.
  • Filing as needed.
  • Should be able to work with and learn from others.
  • Willingness to perform other duties as assigned.

Supervisory Responsibilities:

  •   None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting and reaching
Frequent walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching.
Occasional light lifting and carrying (less than 15 pounds)
Exposure to normal indoor air quality issues; exposure to typical office noise
Mental Demands
Work with frequent interruptions; maintain emotional control under stress