Job Category
Exemption Status/Test
Non Exempt
Reports To
Executive Director Purchasing
Date Revised
Primary Purpose
Under general supervision, review and update purchasing procedures, and provide guidance and training to campus/department secretaries and accounting clerks.
Education Certification

High school diploma or GED

Special Knowledge/Skills

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Familiar with Oracle iProcurement Module

Knowledge of Google Classroom and other Google documents

Possess excellent oral and written communication skills


Three (3) years’ experience working in public education with school and purchasing related subjects

Major Responsibilities and Duties


  • Review and respond to campus and department inquiries regarding purchasing procedures.
  • Provide updates and improvements to the Campus Department Accounting Procedures Manual.
  • Review and respond to A750 and Google Classroom requests as needed.
  • Coordinate with purchasing staff to provide responses in a timely manner.
  • Provide guidance regarding the use of P-Cards and other purchasing tools.
  • Identify and develop training classes based on the needs of campus and departments.
  • Provide tips and guidance in the monthly purchasing newsletter.
  • Compile, maintain, and file all reports, records, and other documents as required.
  • Oversee and conduct one-on-one and group trainings.



  • Maintain confidentiality.


Supervisory Responsibilities:

  •   None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress