Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
President, Garland ISD Education Foundation
Date Revised
10/16/2015
Department
Garland ISD Education Foundation
Primary Purpose
Under moderate supervision, organize and manage the routine work activities of the Education Foundation office and provide clerical support to Foundation President and other staff members.
Education Certification

High School Diploma or GED

Special Knowledge/Skills

Proficient skills in keyboarding, data entry, word processing and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the Foundation President or department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Experience

Five (5) years secretarial experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

  • Prepare correspondence, forms reports, manuals, and presentations for the Foundation President and other department staff members.
  • Compile, maintain, and file all reports, records, and other documents as required.

Accounting

  • Perform routine bookkeeping tasks and maintain department budget records.  Prepare and process department purchase orders and payment authorizations.
  • Order and maintain inventory of office supplies and program equipment.
  • Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

  • Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
  • Maintain a schedule of appointments and make travel arrangements for department staff.
  • Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
  • Receive, sort, and distribute mail and other documents to department staff.
  • Maintain confidentiality of information.

Supervisory Responsibilities:

  None.

Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Posture
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting
Occasional light lifting and carrying (less than 15 pounds)
Environment
May work prolonged or irregular hours; occasional districtwide travel
Mental Demands
Work with frequent interruptions; maintain emotional control under stress