Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
Appropriate Supervisor
Date Revised
11/01/2015
Department
Student Nutrition Services
Primary Purpose
Support the department by performing all necessary secretarial duties.
Education Certification

High School Diploma or GED

Certified Educational Office Professional (CEOP), preferred

Special Knowledge/Skills

Ability to understand written and verbal communication as is necessary

Proficient skills in keyboarding, data entry, word processing and file maintenance

Ability to use software to develop spreadsheets and databases and do work processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective organizational, communication and interpersonal skills

Experience

Three (3) years secretarial experience

Major Responsibilities and Duties
  • Prepare correspondence, forms, manuals, schedules and reports for appropriate supervisor and other department staff members.
  • Compile, maintain and file all reports, records and other documents as required including preparing various federal, state and local reports.
  • Work within Oracle Database to support departmental needs.
  • Correspond with internal district personnel.
  • Work with general public and represent the department in a positive manner.

Other

  • Answer and respond to incoming calls, take reliable messages and route to appropriate staff.
  • Maintain confidentiality of information.
  • Any other duties as assigned.

Supervisory Responsibilities:

  • None.
Tools/Equipment Used
Standard office equipment, including computer and peripherals
Posture
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting
Occasional light lifting and carrying (under 30 pounds)
Environment
May work prolonged or irregular hours; occasional districtwide travel
Mental Demands
Work with frequent interruptions; maintain emotional control under stress