Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
Office Manager
Date Revised
01/05/2021
Department
Transportation
Primary Purpose

Monitor and oversee the visitors coming into the Garland ISD Transportation Department office.  Answer and direct calls to appropriate staff.  Perform secretarial duties in support of office staff.

Education Certification

Required: 

High School diploma or GED

Preferred:

Certified Education Office Personnel (CEOP)

Bilingual

Special Knowledge/Skills

Knowledge of MS Office applications

Knowledge of district boundaries

Strong organizational and general clerical skills

Experience

Required:

Minimum three (3) years clerical, receptionist, or secretarial experience

Major Responsibilities and Duties
  • Receive incoming phone calls.  Answer basic questions about school bus service eligibility, and look up student assigned route information.
  • Direct phone calls to appropriate staff; log calls requiring further action into the Incident Management System (IMS) and assign responsibility to appropriate office staff.
  • Enter visitor information into Raptor database for security check.
  • Operate standard office equipment.
  • Monitor the front door, greet and direct visitors accordingly.
  • Display professionalism in dealing with students, parents, staff, and community.
  • Alert Office Manager or other department leadership of potential security threats.
  • Exert a positive influence and work in harmony with associates.
  • Respond to suggestions for improvement in a positive manner.
  • Maintain professional appearance.
  • Must be mentally alert and physical able to perform job functions.
  • Follow district policies pertaining to the individual assignment.
  • Seek professional growth through continuing education and staff development.
  • Demonstrate efficient and accurate work.
  • Show initiative in assuming responsibility for office duties.
  • Maintain confidentiality in all matters.
  • Use good judgment regarding confidential records and reports.
  • Assist the office manager with personnel records.
  • Perform other duties as assigned.

Supervisory Responsibilities:

  • None.
Tools/Equipment Used

Standard office equipment such as personal computers and peripherals

Posture

Ability to sit for prolonged periods of time, occasional bending/stooping, pushing, pulling, and twisting

Motion

Continual sitting and reaching; repetitive hand and arm motions

Lifting

Occasional light lifting and carrying (less than 15 pounds)

Environment

May work prolonged and irregular hours

Mental Demands

Work with frequent interruptions; maintain emotional control under stress