Job Category
Exemption Status/Test
Non Exempt
Reports To
Secretary to Director
Date Revised
Business Services
Primary Purpose
Review and approve online supplier application. Work with limited supervision and follows established purchasing procedures to process applications.
Education Certification

High school diploma or GED

Special Knowledge/Skills

Knowledge of Oracle iSupplier module procedures

Ability to work with suppliers in an accurate and rapid manner

Ability to analyze and organize a complex filing system of supplier application-related documentation

Proficient in keyboarding and file maintenance skills, including electronic filing

Ability to use software to develop spreadsheets, databases, and do word processing

Effective organizational, communication, and interpersonal skills


Three (3) years’ clerical and customer service experience

Major Responsibilities and Duties


  • Post bids and addendums to GISD website as directed and in accordance with established procedures.
  • Assist with the preparation and emailing of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
  • Communicate with suppliers to update iSupplier account.
  • Detect and resolve problems of duplicate suppliers in database.
  • Assist suppliers with on-line bidding.
  • Extensive ability to file bid and insurance documents electronically.


  • Maintain vendor databases.
  • Prepare correspondence, forms, manuals, reports, and purchase orders using personal computer.
  • Compile, maintain, and file all reports, and other documents as required.

 Supervisory Responsibilities:

  •  None.
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Occasional bending/stooping, pushing/pulling, and twisting
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Occasional light lifting and carrying (less than 15 pounds)
May work prolonged or irregular hours
Mental Demands
Work with frequent interruptions; maintain emotional control under stress