Job Category
Exemption Status/Test
Non Exempt
Reports To
Safety and Training Manager
Date Revised
Primary Purpose

To ensure the safe and efficient transportation of students through proper evaluation/recommendation of bus driver and bus aide candidates; maintain compliance of all transportation licensures, certification and training records mandated by law, district policy and administrative procedures.

Education Certification


High school diploma or GED


Certified Education Office Professional (C.E.O.P.)

Notary Public for Dallas County or eligible for commission

Special Knowledge/Skills

Must exhibit ability to handle confidential and sensitive information with good judgment

GISD Computer programs including:  MS Office applications, online application system, Outlook, Oracle and network environment knowledge highly preferred

Must possess ability to review departmental policies and procedures outlined in the Transportation Employee handbook, assisting with updates, as needed

Must possess highly effective and pleasant communication skills in order to communicate with staff and public in a positive and professional manner

Must be able to positively interact with all levels of school employees and to work positively and cooperatively with co-workers

Strong interpersonal skills required

Must be able to positively represent the school district

Must possess strong organizational skills and general clerical skills

Must exhibit initiative in performing routine office functions

Must be able to handle heavy workload in fast-paced office with critical deadlines

Must be detail oriented and a quick learner

Must be flexible and adaptable under pressure

Must be able to work a flexible schedule



Minimum of five (5) years’ experience as an administrative secretary or assistant

Interviewing experience required

Major Responsibilities and Duties
  • Process all application employee records for transportation employees
  • Maintain and review all transcripts, service records and other required personnel/transportation records and forms on assigned applicants.
  • Request and process Texas Motor Vehicle Record (MVR).
  • Process and manage drug and alcohol clearing house registration.
  • Process Personnel Action Request (PAR) for new hires and changes for existing employees.

Personal Effectiveness

  • Displays professionalism in dealing with students, parents, staff and community.
  • Approaches problem solving tactfully with directness and integrity.
  • Exerts a positive solving tactfully with directness and integrity.
  • Responds to suggestions for improvement in a positive manner.
  • Displays self-control and tact.
  • Is punctual.
  • Attendance.
  • Maintain professional appearance.
  • Is mentally alert and physically able to perform job functions.
  • Provides for the care and protection of school property.

Professional Effectiveness

  • Manifests support for and compliance with the philosophy, objectives, policies, and procedures of Garland ISD.
  • Follows district policies pertaining to the individual assignment.
  • Demonstrates an interest in acquiring new skills and knowledge.
  • Seeks professional growth through continuing education and staff development.
  • Performs other duties as may be assigned.

Performance Effectiveness

  • Adheres to established departmental policies and training procedures.
  • Exercises responsibility in preparation of new hire documentation.
  • Gives fair and concise observations on all drivers.
  • Completes clerical duties in a timely manner.
  • Provides complete and accurate accident reports to the proper authority.
  • Performs other duties as assigned in an efficient and timely manner.
  • Assists in all special projects as assigned.

Supervisory Responsibilities:

  • None
Tools/Equipment Used

Standard office equipment such as personal computers and peripherals, radio, and communication equipment


Prolonged sitting, occasional bending/stooping, pushing, pulling, and twisting


Repetitive hand motions, frequent keyboarding and use of mouse


Occasional light lifting and carrying (less than 15 pounds)


Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands

Maintain emotional control under stress; work with frequent interruptions