Job Category
Paraprofessional
Exemption Status/Test
Non Exempt
Reports To
Office Manager
Date Revised
01/05/2021
Department
Transportation
Primary Purpose

Ensure the safe and efficient transportation of students and employees by assisting in the operations and management functions of the department.

Education Certification

Required:

High school diploma or GED

Strong organizational ability, detail-oriented

Preferred:

Certified education Office Personnel (CEOP)

Special Knowledge/Skills

Strong math and accounting aptitude

Strong verbal and written communication skills

Leadership abilities, extensive computer skills, and people skills

Experience

Required:

Minimum five (5) years clerical experience

Knowledge of financial accounting and budgeting procedures

Preferred:

Oracle ERP

Two (2) years financial accounting and budget experience

Microsoft Word and Excel experience

Major Responsibilities and Duties
  • Coordinate and maintain the department budget.
  • Monitor departmental spending and proactively notify the director of changes to the department’s financial status.
  • Assist the Transportation Director in departmental budget preparation.
  • Prepare analyses and financial projections to assist the director in understanding the ongoing budget status of the department.
  • Support the Assistant Director Fleet in planning and purchasing of the white and school bus fleets.
  • Coordinate effectively with other GISD departments including Budgeting, Position Control, and Purchasing.
  • Show initiative in assuming responsibility for routine office duties and ordering office supplies.
  • Assist in coordinating department purchasing.
  • Support the Service Writer in Fleet Maintenance in purchasing maintenance parts and services.
  • Assist in the maintenance of the department inventory in conjunction with the districts fixed assess system.
  • Demonstrate tact and professionalism in communications with all GISD employees.
  • Assist in all special projects as assigned.
  • Perform other duties as assigned in an efficient and timely manner.

Supervisory Responsibilities:

  • None.
Tools/Equipment Used

Standard office equipment such as personal computers and peripherals; multiple phone system

Posture

Ability to sit for prolonged periods of time, occasional bending/stooping, pushing, pulling, and twisting

Motion

Continual sitting and reaching; repetitive hand and arm motions; frequent keyboarding and use of mouse

Lifting

Occasional light lifting and carrying (less than 15 pounds)

Environment

Desk and office in the administrative office

Mental Demands

Work with frequent interruptions; maintain emotional control under stress